Conejos County Clerk of Court Office
The Colorado Judicial Branch judges and staff page identifies Felix Gallegos as Clerk of Court for Conejos County in the 12th Judicial District. This is the court clerk for Conejos Combined Court, not the Conejos County Clerk and Recorder. The court clerk maintains state trial court case records for District Court and County Court matters, receives court document requests, answers local case questions, and routes copy requests to the correct case file when the record is open to public access.
The local court setting is unusual because the courthouse is closed until further notice after a fire. The Conejos Combined Court location page lists a temporary public counter and hearing site in Antonito, while the court mailing address remains in Conejos. People asking the Conejos County Clerk of Court for records should use the court's phone, email, mail address, or the statewide record request form rather than assuming the original courthouse counter is open.
Conejos Combined Court
Clerk: Felix Gallegos
Temporary physical address: 603 Main Street
Antonito, CO 81120
Mailing address: P.O. Box 128, Conejos, CO 81129
719-376-5465
ConejosClerk@judicial.state.co.us
Monday through Friday, 8:00 a.m. to 4:00 p.m., except state holidays
Conejos County Clerk Record Split
Conejos County uses a split records structure. Court case records belong to the Clerk of Court at Conejos Combined Court. Land recordings, marriage licenses, elections, motor vehicle title work, and many county administrative records belong to the Conejos County Clerk and Recorder. That second office is listed by the Colorado State Archives county clerk contact list at 6683 County Road 13, P.O. Box 127, Conejos, CO 81129, phone 719-376-5422, email nruybal@co.conejos.co.us.
The difference is practical. A divorce decree, felony disposition, probate letter, traffic ticket, civil judgment, or protection order is a court record. A recorded deed, marriage license, plat, lien release, election record, or vehicle title service belongs to the county clerk and recorder side. Research found the county clerk and recorder's web page inaccessible from some networks, so the State Archives contact entry and direct phone/email contact are useful fallback channels.
| Record Type | Office to Contact | Access Route |
|---|---|---|
| Criminal, civil, traffic, probate, divorce, juvenile, and protection-order case files | Conejos County Clerk of Court | Colorado Judicial docket search, record request form, phone, email, mail, or in-person counter |
| Marriage licenses and recorded marriage certificates | Conejos County Clerk and Recorder | Direct county clerk contact at 6683 County Road 13 or P.O. Box 127 |
| Land recordings, deeds, liens, releases, and plats | Conejos County Clerk and Recorder | iCounty land records or direct clerk contact for certified copies |
| Court fines, costs, restitution, and payable tickets | Colorado Judicial Branch court system | Colorado Judicial Online Payment System |
Conejos County Clerk Duties
The Conejos County Clerk of Court maintains the case file after a matter is opened in District Court or County Court. The office works with criminal, civil, domestic relations, juvenile, probate, traffic, small claims, protection order, and water case records. The clerk also receives copy and certification requests when the requester needs a filed document rather than a docket listing. For hearing dates, the docket portal may be enough. For the document itself, the request must identify the case and document.
Court staff may give record access and procedural information, but they do not replace legal advice. A clerk can explain whether a case number is needed, how to submit a record request, whether fees apply, and whether a document is restricted. The office cannot decide a legal strategy, draft motions, or tell a party how to argue a case.
- Maintains District Court and County Court case records for Conejos County.
- Receives record/document requests through the statewide Colorado Judicial Branch form.
- Provides plain, certified, or exemplified copies when access rules allow release.
- Routes requests for criminal, civil, traffic, divorce, probate, juvenile, protection-order, small-claims, and water case documents.
- Helps users connect payment issues to the statewide online payment system when a case is payable online.
Conejos County Certified Copies
A certified copy is a court document with a clerk certification showing that the copy matches the court's record. Certified copies are often needed for divorce decrees, probate letters, judgments, satisfaction of judgment, protection orders, and some criminal dispositions. An exemplified copy adds a higher form of authentication and may be requested when a record must be used outside ordinary local court needs.
For Conejos County Clerk of Court records, the official access path is the Colorado court record/document request form. The form lets the requester choose Conejos County, select a case type, provide names, add a case number or year if known, and identify the document needed. The form also includes a certification or exemplification option.
- Search the Colorado docket portal or existing papers for the case number, case class, filing year, and party names.
- Open the statewide record/document request form and enter the requester's contact and mailing information.
- Select Conejos County as the county or location of the record, then choose the case type if known.
- Mark the document requested, such as Complaint/Information, Disposition/Sentence Order, Divorce Decree, Letters, Will, Petition, or Register of Action.
- Check the certification or exemplification option if the copy must be official for legal use.
- Submit the request and pay the court-assessed copy, search, certification, retrieval, or redaction fee when the clerk provides the amount due.
Note: CoCourts may show a paid Register of Action summary, but it does not supply certified document copies.
Conejos County Clerk Request Fields
The record/document request form asks for enough facts to identify the case and the exact paper requested. A case number is useful but not always known. If the case number is missing, the party names, filing year, case type, county, and date of birth can help the clerk locate the file. Some old records may need off-site retrieval, and restricted case types may require redaction or denial under Colorado court access rules.
| Field | Required | Notes |
|---|---|---|
| Requester name, email, phone, and mailing address | Partly required | Address Line 1, city, state, and zip code are marked required on the form. |
| Case number | No | Use the year, case class, and sequence if known, such as a CR, DR, PR, T, or CW number. |
| Case type | No | Options include civil, divorce, felony, juvenile, misdemeanor, probate, protection order, small claims, traffic, and water. |
| County or location of records | Unspecified | Choose Conejos County for local court files. |
| Party information | Yes | List names on the case, such as defendant, plaintiff, petitioner, respondent, decedent, or protected person. |
| Requested documents | No | Checkboxes cover family, criminal, civil, probate, other documents, and certification or exemplification. |
Conejos County Clerk Fees
Court copy costs come from the official judicial form fee table. The actual amount depends on the number of pages, whether the requester is a party or attorney, whether certification is needed, and whether staff time is required for research or redaction. The clerk may also assess actual cost if an off-site file must be retrieved.
| Item | Amount or Rule |
|---|---|
| Copy per page | $0.25 per page; parties and their attorneys may have a maximum $15.00 fee, with no maximum for non-parties. |
| Transcript of Judgment | $25.00. |
| Certificate of Satisfaction | $20.00. |
| Certified or exemplified copy | $20.00 per document. |
| Name search | $5.00. |
| Off-site case file retrieval | Actual cost of retrieval. |
| Research or redaction | $30.00 per hour, assessed in 15-minute increments after the first hour. |
Conejos County Clerk Online Systems
Several systems may appear in a Conejos County Clerk of Court records search, and each one serves a different purpose. The statewide docket portal is the best free public source for hearing dates. The record/document request form is the official route for filed papers. The online payment system is for payable court debt and ticket/case payments. CoCourts is a paid Register of Action source that describes status, parties, charges, disposition, plea, scheduled events, and related summary fields, but it is not a complete document database.
The federal bankruptcy system shows a related but separate clerk function. The U.S. Bankruptcy Court for the District of Colorado handles bankruptcy filings statewide, including filings by Conejos County residents or businesses when federal bankruptcy jurisdiction applies.
Bankruptcy records are not held by the Conejos County Clerk of Court, so a local civil judgment and a federal bankruptcy case may require two different record systems.
For electronic bankruptcy case access, use the Colorado Bankruptcy CM/ECF login, which is separate from Colorado Judicial Branch case tools.
Use local Conejos court channels for state trial court records and federal court channels only when the case was filed in a federal court system.
Conejos County Clerk Access Limits
Colorado court access is controlled by statewide rules, not a local clerk preference. The Colorado Judicial Branch public access guide separates case records, probation records, financial records, and administrative records. Chief Justice Directive 05-01 governs public access to court records, while administrative court records are handled through the P.A.I.R.R. process. The Colorado Open Records Act also supports public access to government records, but court case access has more specific judicial rules.
Restricted material can include juvenile records, sealed criminal records, mental health matters, adoption records, protected-person details, social security numbers, street addresses, financial account numbers, victims, minors, jurors, police officers, and some non-party information. A request may result in a redacted copy, a partial release, a fee estimate, or a denial if a law, court rule, or court order blocks public access.
Conejos County Recorder Records
The Clerk of Court page should not be confused with the county recording office. The Conejos County Clerk and Recorder handles land records and marriage records. Research found iCounty as the online land-record access channel tied to Colorado county recording systems. iCounty says document information is uploaded daily as paper or electronic filings are processed, but the online system does not certify authenticity of the online information.
Certified land-record or marriage-record copies should be requested from the Conejos County Clerk and Recorder directly. For divorce decrees, probate papers, civil judgments, criminal dispositions, or traffic tickets, use the Conejos County Clerk of Court instead. That office split is one of the most important points for Conejos County records access.